E-signature: choosing high-quality software for workflow optimization
Business processes are responsible tasks, and they have to be approached at the proper level. Every stage is important, from the document flow to the delivery of goods/service. Your success depends not only on the quality of service, but also on the speed of interaction with customers. Use electronic signature software to reduce time spent on creation and signing contracts, price offers and tax reports. Modern cryptographic systems secure processes and improve remote work. But to optimize processes it is necessary to choose the software which completely corresponds to the requests. Read below what to pay attention to.
Digital signature: what characteristics are important when choosing a program?
E-signature platform is the software with which you will be able to sign documents in accordance with the norms of the law. Thanks to the use of modern technologies, the outgoing information is encrypted and the incoming content is decrypted. E-signature protects documents from forgery and prevents data distortion by third parties.
To avoid getting confused by the variety of software offered, determine your current tasks. Choose the programs that best meet your needs. Among the preferred criteria you will find:
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* ease of perception of information;
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* maximum reliability and security of processes;
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* use of the program by a certain number of employees;
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* the possibility of viewing and signing documents from a computer and mobile devices;
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* availability of additional functionality for performing tasks of different types;
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* integration of the software with other systems used within the business;
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* compliance with legal regulations, so that all documents have legal force.
Ease of perception of information is very important. How quickly your employees learn the peculiarities of working with the program depends on this parameter. The sooner they master it, the better it is for business.
The reliability of processes and their security must be top notch. Also familiarize yourself with the terms of confidentiality of the information. Ideally, the distribution of content is only possible among those persons who are listed in the authorized list of a particular document.
Programs to use digital signature are designed for different numbers of participants. Estimate the number of employees adequately, even with further expansion. If you have about 10 - 20 people at your disposal, there is no need to purchase a program designed for 100 - 200 users. This will lead to unnecessary costs.
As for additional functionality - everything depends on the manufacturer's idea and your requirements. Some programs do not have anything unnecessary. Others add the option to automatically generate a price offer from a database, drafting business letters and contracts according to available templates.
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